Name: Streamlining Workflows with AI Projects
Uploaded: 2025-10-30
Duration: 2:03
Channel: Mark McDermott
Description: I delve into my journey of using AI to streamline tasks by creating project templates. By transforming useful prompts into structured projects, I have enhanced efficiency and consistency across various tasks.

I delve into my journey of using AI to streamline tasks by creating project templates. By transforming useful prompts into structured projects, I have enhanced efficiency and consistency across various tasks.

Streamlining Workflows with AI Projects

So when I initially started to immerse myself in using AI, I was saving kind of useful prompts in a notepad, and that was relatively useful. I had a template and sometimes I'd fill in a couple of details here and there, and it was useful, but it was also, in itself, a bit long-winded. Then when projects came along as a concept, I really leaned into that. So, what is a project? Well, when I finish doing a particularly useful piece of work on an AI chat, and I've produced a result which I'm proud of and would like to have a similar result in future, I ask it to help me form this into a project instructions. So it already knows the outcome, because we've just worked on that, and then basically I say, can you help me do this again in future really easily so I don't have to go through all of this work and back and forth, et cetera. It will then create the instructions, you upload that, add any extra assets that might be interesting, such as reference material, could be a product roadmap document, or whatever it might be. And then when you go into the project, you're having informed chats already. So they're not coming from a blank canvas, you're coming from a place of information. I have now produced upwards of 20 different projects for things I regularly work on, everything from clearing my inbox, doing HR reviews, meeting notes, preparing for a board meeting, whatever that might be, and it has saved me huge amounts of time, and also importantly, it means I'm more consistent in the way I'm delivering assets as a result of working with AI. Now when you're inside that project, you can also keep improving it. There might be things that actually aren't that great, you can ask the project itself to improve itself every time you've made an incremental improvement too. So hopefully that all makes some sense. My final tip would be hook it up to other sources of truth, whether that be your intranet, like Notion, or your email, like Google email, or anything like that, and sudden

Video

Streamlining Workflows with AI Projects

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